A workspace is a shared environment where a team tracks time together. All projects, clients, time entries, and workspace settings live inside a workspace. Every iTimedIT account comes with a Personal Workspace created automatically on first sign-in — no setup required for solo use.
What is a workspace?
A workspace is the top-level container for all your data in iTimedIT. It holds:
- Projects and their associated hourly rates and budgets
- Clients linked to projects
- Time entries logged by all members
- Categories for tagging entries
- Members and their roles
When you are working alone, your Personal Workspace is all you need. When you want to share data with colleagues — so that everyone tracks time against the same projects and clients — you create a team workspace and invite them.
All data in iTimedIT is scoped to the active workspace. Switching workspaces changes which projects, clients, and entries you see.
Creating a workspace
- Open the workspace switcher at the top of the sidebar (it shows the name of your current workspace).
- Click New Workspace.
- Enter a name for the workspace.
- Click Create.
The new workspace is empty and contains only you as its owner. You can now add projects, clients, and members.
Inviting team members
- Open Workspace Settings from the sidebar or the workspace switcher menu.
- Go to the Members tab.
- Click Invite.
- Enter the team member’s email address.
- Select their role: Owner, Admin, or Member.
- Click Send Invitation.
The invited person receives an email with a link to join the workspace. If they do not yet have an iTimedIT account, they will be prompted to create one. The invitation expires after 7 days.
Roles and permissions
iTimedIT uses three roles within a workspace:
| Role | What they can do |
|---|---|
| Owner | Full control of the workspace, including billing, deleting the workspace, and managing all members and settings. |
| Admin | Create and edit projects and clients, manage members (invite, remove, change roles), and view all entries. Cannot access billing. |
| Member | Track their own time, view projects and clients. Cannot manage workspace settings, members, or other users’ entries. |
Assign roles carefully. Admins have broad permissions to modify shared data. For most teams, standard contributors should be Members and only leads or managers should be Admins.
Switching workspaces
Use the workspace switcher at the top of the sidebar. Click it to see a list of all workspaces you belong to. Click any workspace name to switch to it.
All pages — Entries, Projects, Clients — immediately reflect the selected workspace’s data. Your active timer (if any) belongs to a specific workspace and continues running when you switch views.
Leaving a workspace
- Open Workspace Settings.
- Go to the Members tab.
- Find your own entry and click Leave Workspace.
If you are the only Owner, you must transfer ownership to another member before you can leave. To transfer ownership, open the member list, find the member you want to promote, and change their role to Owner.
Leaving a workspace does not delete your account. You retain access to all other workspaces you belong to, including your Personal Workspace.
Frequently Asked Questions
Is my Personal Workspace shared with anyone?
No. Your Personal Workspace is private to you. It is created automatically when you sign up and no one else can access it unless you explicitly add them as a member. It works like any other workspace — you can invite people to it if you choose — but by default it is completely private.
Can I be in multiple workspaces at the same time?
Yes. You can belong to as many workspaces as you need. Use the workspace switcher at the top of the sidebar to move between them. Each workspace is independent: its projects, clients, and entries are separate from those in other workspaces.
What happens to my entries if I leave a workspace?
Your entries remain in the workspace after you leave. Other members with Admin or Owner roles can still see them. You lose all access to the workspace data once you have left, but the entries themselves are preserved and remain part of the workspace’s history. If you rejoin the workspace later (via a new invitation), your historical entries will be visible again.