Projects

Create and manage projects in iTimedIT. Set hourly rates, assign clients, and track time against project budgets.

What is a project in iTimedIT?

A project is the fundamental unit of organization in iTimedIT. It groups all time entries for a specific piece of work — a client engagement, an internal initiative, or any distinct task you want to track separately. Every timer you start must be associated with a project, which means your time records are always organized and ready to report on. Projects can carry an hourly rate for billing calculations, a budget in hours or currency, and an optional client association.

Creating a project

  1. Click Projects in the left sidebar.
  2. Click New Project.
  3. Enter a Name for the project. This is the only required field.
  4. Optionally, select a Client from the dropdown, or type a new client name to create one inline.
  5. Optionally, enter an Hourly Rate. iTimedIT uses this figure to calculate billed amounts across all time entries in the project.
  6. Optionally, enter a Budget in hours or a currency amount. iTimedIT will alert you as you approach and exceed this limit.
  7. Click Save.

New project form with name, client, hourly rate, and budget fields

Your new project is immediately available in the timer’s project selector on the home screen.

Editing a project

  1. Click Projects in the left sidebar.
  2. Click the project name you want to change.
  3. Edit any field — name, client, hourly rate, or budget.
  4. Click Save.

Changes take effect immediately. Any time entries already logged against the project are recalculated using the updated hourly rate the next time you view them.

Archiving a project

When a project is complete, archive it rather than deleting it so you preserve the historical record.

  1. Click Projects in the left sidebar.
  2. Open the menu next to the project (three-dot icon or right-click).
  3. Click Archive.

Archived projects are hidden from the timer’s project dropdown and from the active projects list, but all associated time entries are retained and still appear in the Entries page and in reports. You can unarchive a project at any time from the Archived view.

Hourly rates

Setting an hourly rate on a project enables billable amount tracking throughout iTimedIT. Once a rate is set:

  • The timer page displays a running billed amount that updates in real time as the timer runs.
  • The Entries page shows the billed amount for each individual time entry.
  • The Projects page shows cumulative billed totals per project.
  • Budget calculations in currency mode use the rate to convert logged hours into a monetary figure.

Hourly rates are per-project. If you need a different rate for a specific phase of work, create a separate project for that phase.

Project budgets

A project budget lets iTimedIT warn you before you overrun a commitment. Budgets can be set in two modes:

  • Hours budget — a fixed number of hours you can log against the project.
  • Currency budget — a monetary cap, calculated by multiplying logged hours by the hourly rate.

When you approach or exceed the budget threshold, iTimedIT:

  • Sends a push notification to any device where you have notifications enabled.
  • Displays an on-screen banner on the timer page and project detail view.
  • Tracks overrun hours and amounts separately so you can see exactly how far over budget you went.

Budget thresholds (for example, alert at 80% and again at 100%) are configurable in your notification settings.

Project KPIs

The timer page shows a live summary for the currently selected project:

  • Hours logged — total time tracked against the project to date.
  • Billed amount — hours logged multiplied by the hourly rate.
  • Budget remaining — how many hours or how much currency budget is left. Shown as a negative value once the budget is exceeded.

These figures update in real time as your timer runs, so you always know your current position against the project budget without leaving the timer screen.

Frequently Asked Questions

Q: Do I need a project to start a timer?

A: Yes. iTimedIT requires every timer to be associated with a project. This ensures all of your time entries are organized and attributable to a specific piece of work. If you do not have a project set up yet, you will be prompted to create one before starting your first timer.

Q: Can a project have multiple clients?

A: No. Each project is associated with at most one client. If work overlaps between clients, the recommended approach is to create a separate project for each client relationship. This keeps billing and reporting clean and unambiguous.

Q: What happens when I exceed the budget?

A: iTimedIT does not stop the timer when a budget is exceeded. Instead, you receive a push notification and the dashboard displays a budget warning banner. Overrun hours and the corresponding billed amount are tracked separately so you have a clear record of exactly how much the project went over.

Q: Can I delete a project?

A: Yes, but deleting a project permanently deletes all time entries associated with it. This action cannot be undone. If you want to preserve the historical record, use Archive instead. Archive hides the project from active views while keeping all entries intact.