Every time you stop a timer in iTimedIT, a time entry is created and saved to your history. Entries form the permanent record of your work — they are used for reporting, invoicing, and budget tracking.
What are time entries?
A time entry is the record produced when a running timer is stopped. Each entry stores:
- Project — the project the time was logged against
- Client — the client associated with the project (if set)
- Start time — the exact moment the timer was started
- End time — the exact moment the timer was stopped
- Duration — calculated from start and end times
- Description — optional notes about the work performed
- Category — an optional label for grouping entries (for example, “Design”, “Development”, “Meetings”)
Entries are created server-side the moment a timer stops, ensuring no time is lost even if you close the browser tab or lose connectivity.
Viewing your entries
Navigate to the Entries page from the sidebar. All entries for the active workspace are displayed in reverse chronological order — most recent first.
Each row in the list shows:
- Project name and client name
- Duration
- Description (truncated if long)
- Billed amount (calculated from the project hourly rate and duration)
- Start and end timestamps
Entries from all team members are visible if you have Admin or Owner role. Members see only their own entries.
Filtering entries
Use the filter controls at the top of the Entries page to narrow down the list:
- Date range — select a start and end date to show only entries within that window
- Project — filter to a single project or all projects
- Client — filter to all projects belonging to a specific client
- Category — show only entries tagged with a particular category
Filters can be combined. For example, you can filter by client and date range at the same time to see all billable hours for a client in a given month.
Editing an entry
To edit an existing entry:
- Locate the entry in the list.
- Click the edit icon (pencil) on the right side of the row.
- In the edit panel, you can change:
- Project
- Start time and end time (duration updates automatically)
- Description
- Category
- Click Save to apply your changes.
Editing an entry does not affect any currently running timers. Changes take effect immediately and are reflected in reports and budget calculations.
Deleting an entry
To delete an entry:
- Click the delete icon (trash) on the right side of the row.
- Confirm the deletion in the prompt.
Deletion is permanent. There is no undo. If you delete an entry by mistake, you can recreate it manually using the manual entry feature.
Manual entries
If you forgot to start a timer for a block of work, you can add a time entry manually:
- Click Add Entry at the top of the Entries page.
- Select the Project.
- Enter the Start time and End time.
- Optionally add a Description and Category.
- Click Save.
The entry is added to your history as if a timer had run for that period. Manual entries are indistinguishable from timer-generated entries in reports.
Frequently Asked Questions
Can I edit an entry that was auto-stopped?
Yes. All entries are editable regardless of how they were created. Entries stopped automatically by a timer interruption, a Pomodoro cycle end, or a budget overrun can be edited the same way as any other entry. Open the entry, adjust the times or description, and save.
Is there a limit to how many entries I can have?
No. Entries are unlimited. iTimedIT stores your complete history without any caps on the number of records. Performance on the Entries page is maintained through server-side pagination regardless of how many entries exist in your workspace.
Can I export my entries?
Yes. Apply the date range and project filters you need, then click the Export button at the top of the Entries page. Entries are exported as a CSV file containing all visible columns. You can open the CSV in any spreadsheet application for further analysis or to attach to an invoice.
How do I add time I forgot to track?
Use the manual entry feature. Click Add Entry, select the project, enter the start and end times for the work period you want to log, and save. This is the recommended approach for retroactively recording work that was not captured by a running timer.